It doesn’t matter if it’s personal information about employees and customers, confidential business proposals or sensitive legal documents, companies need to be able to limit access to electronic documents to ensure that these files cannot be opened by anyone other than those who have been granted access rights to view them. This is a critical element of data security that helps to protect against data breaches and ensures compliance with regulations like GDPR and HIPAA.
Custom permissions can be used to improve security. Managers can limit the amount of sensitive documents are opened, printed and copied. It is also possible to limit what kind of changes can be made to a document, such as editing text or changing design. Add an examine trail to restricted documents to permit managers to observe the user’s actions and detect any unauthorized modifications.
In addition to implementing custom permissions, it is essential to implement record retention policies for electronic files and to record the destruction of these files at the end of their useful life. It is also crucial to establish safeguards to prevent non-malicious incidents including employees not noticing they deleted files or saving them on unsecure devices.
Any party to a case or another person who is the recipient of information in a case document may ask the court to limit access to the information by filing a motion or a notice of the request to the court. The motion or notice must include a list of reasons for restricting access to public information. If the court grants the restriction, the court has to issue an order stating that the restrictions are in effect. Documents or exhibits subject to restricted access must be identified as an electronic file cover http://www.vdr-soft.net/virtual-deal-room-software-best-practices/ sheet.
