A well-written agenda for board meetings ensures an engaging and productive discussion and will discuss the most important issues of the company. Regardless of whether your meetings are held in person or on the web the use of a well-planned agenda will allow participants to remain active throughout the duration.
A good agenda starts with an appropriate call to order that announces the start of the meeting as well as any related proceedings. This can include the name of the chairperson and a brief statement of the meeting purpose.
Your next agenda for your board meeting should include a brief report or presentation from the executive director or CEO on the company’s performance and major initiatives. You could also include a section with the reports from the nominating, finance and governance committees.
If your organization has guest presentations or open forum discussion, allocate time for those. You should also leave space for announcements that are special or celebrations. Also, you should leave room for future business issues that need to be discussed or followed up on.
It is common for people to be distracted by the new topics of discussion, which could cause your group to lose momentum. Include a parking area at the end of the agenda where it is possible to discuss ideas that are new. It’s also a good idea to include a rough estimate board room software available in the market 2022 of how long each item will take to discussion, as this will aid in avoiding overrunning the board meeting schedule. If you’re unable to make a decision on an item, move it to the next board meeting to keep your agenda on the right track.
