Boards are the driving power behind an organization. They make crucial decisions and hold important discussions that affect all participants. This means that there advice on virtual data room pricing for getting the best option is lots of sensitive information being shared amongst a board which must be protected against leaks and unauthorized access.
Implementing strong security measures to stop unauthorized viewing and printing of confidential documents is one of the most effective ways for boards to safeguard their confidential data. One of the best methods to accomplish this is to use a secure board portal which can secure documents so that they are only accessible only to authorized people.
The majority of board portals allow you to set limits on how long a document may be accessed, and limit to who can download or print it. Many systems offer tools to track who has looked at documents, and even a report showing how many times and by whom.
Another way to protect confidential documents for boards is to establish an explicit confidentiality policy. The policy should clearly state, that unless it is required by law or authorized by the Board, directors cannot divulge confidential information to third parties including the sponsors of the constituency director. It should also define confidential information. It isn’t easy to enforce a such policy, but it gives assurance to all directors. It can also make it easier to defend the company against claims that they violated their confidentiality rights.
