The influenza pandemic has brought increasing numbers of businesses into a state of flux and led to more board meetings taking place online than ever before. It’s likely that working remotely will be a permanent change to the way boards of directors are expected to operate, so it’s important that you make the effort to run productive and engaging meetings. This article will give simple tips you can apply to improve the quality of your meetings via virtual.
Set clear goals for every item on the agenda. This will allow you to avoid unnecessary discussions and ensure all participants feel valued. It is essential to determine if the discussion topic is designed to provide information, spark a discussion or to come to an endpoint so that your group doesn’t continue to discuss the same issue after it has been resolved.
Let board members to test their Wi-Fi and audio/video equipment prior the meeting to ensure that it can run smoothly. Additionally, it’s a good practice to ask your attendees to turn off their phones when they aren’t speaking in order to reduce background noise and eliminate distractions.
Make it easy for board members to view meeting minutes following each meeting by posting them on your website and sending them via email. This will keep everyone on schedule between meetings and increase accountability. Boardable is an specialized board management program can help you organize all your board papers and keep them all in one location.
