Online board meetings are an excellent way to connect colleagues without having to travel. It allows you to hold more meetings at times that are convenient for the majority of attendees, thereby increasing productivity and engagement. Furthermore any changes to the documentation made during these meetings will automatically synchronize once the internet is re-available. This means that even if your colleague is offline, they will be able to browse and read all the documents discussed in the last meeting.
During an online meeting your board members can utilize the video conferencing tools within their board management software to see each other and speak face-to-face. This keeps them entertained, and also gives them the ability to assess each other’s nonverbal communication. Additionally, they can mute their microphones when they’re not speaking to avoid interrupting each others and observing the rules of online meetings.
Before your online board meeting it is a good idea to do a technology run-through with the attendees who will be attending to ensure that everything works properly. It is essential to verify that the computer of your board member has a strong connection, and that the quality of their camera is satisfactory. It is also important to be sure that they will have enough bandwidth to support the meeting and don’t have any distractions (like the ringtones of a background).
Another aspect of virtual meetings is that attendees are https://www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments required to dress appropriately. It is essential to keep an appearance that is professional, particularly since it will be noticed by those who are joining from all over the world. It’s also best to avoid sitting near a window because the glare might hinder the view of the screen and appear on the camera.
