No matter if they’re working in the same room or across the globe Board members need to be confident that they have the most current version of the documents. A central system that is shared is vital for meeting preparation and governance. The most effective board management software will automatically update the documents regardless of the device or platform is being utilized by participants. This level of security allows board materials to be accessed by all participants and be discussed at any time.
When selecting a board portal solution, search for one that includes the following essential characteristics:
Tools for scheduling and inviting meetings: Using simple automation tools, you can quickly determine the dates and times of your meetings. Also, allow attendees to sign up for meetings online and provide reminders.
Agenda builders tools Create dynamic agendas for meetings that are fully digital with time limits, as well as people assignments. Some portals include documents of reference embedded in the pages.
Task management Utilize a task-management system to ensure that each board member is current with their duties prior to your next meeting. The most effective solutions will display all tasks on a single dashboard. This lets directors make sure they’ve read the meeting materials, approved the budget for a campaign, or site ceinturedesudation.fr/what-is-a-board-meeting-protocol/ even taken pictures at an event.
Training & support: Be sure to offer multiple opportunities for technology-challenged board members to receive training. Make it a point to offer group training sessions in a variety of times and locations, and you may also consider reaching out individually to members of the board who are technologically challenged to arrange 1:1 training sessions.
